President McCollough called the meeting to order at 8:09 p.m. (EST). Present were: Ola Jeanne McCollough, Joyce Fletcher, Melany Anaya, Sharon Stoll, Linda Jett, Richard Nix, Lloyd Amodei, Peggy Jackson, Marby Kelly, Pat Kennedy and Leanna Terrill. Kathleen Brewer joined at 8:30. Guests Marcia Terry, Dane LaJoye, Mary Miller, Maureen Blackwood and Fred Comstock joined the meeting briefly to discuss items pertaining to their committees.
2008 National Specialty – Show Chair Marcia Terry, along with Dane LaJoye, joined the first part of the meeting to discuss the 2008 show. Marcia explained that Michelle Billings had accepted our request to judge the 2008 show and the costs will be as follows: Judging $350 per day (times 2 days); 2 nights stay; parking at the airport $25; Airfare approx. $400 (part of airfare to be split with the Golden Retriever Club of America); plus meals & expenses. Motion by Fletcher to accept the judging and expenses for Michelle Billings to judge the 2008 show, seconded by Jackson, motion approved. Marby Kelly to be the Show Secretary.
Marcia also reported that Ann McCammon has agreed to judge Sweeps. Motion by Fletcher to accept Ann McCammon as the Sweeps judge, seconded by Jett, motion approved. Motion by Fletcher to ask Rose Nicks to be the “backup” Sweeps judge, seconded by Stoll, motion approved. Carolyn Ghastley to be the Performance Chair and to work with Deb Chvilicek to secure a judge for the performance events. It was also noted that Ms. Ghastley will handle all the AKC paperwork for the performance events. Board needs to appoint a Show Secretary for the Performance Events.
Brewer joined conference at this point (8:27 p.m.).
Regarding the Host Club show, Francine Schwartze will judge the regular classes, Diane Mallet will judge sweeps.
Fletcher noted that she had visited the hotel and that the airport was directly across the street, that the rooms were very clean and that some rooms have small patios. The cost will be $89 per night. McCollough to encourage the membership to stay at the host hotel.
Mary Miller, BTCA Health Committee Chair joined the conference at this time (8:30 p.m.).
Performance events will be held on Monday of the show, Health Clinics, Sweeps, Annual Meeting will be held on Tuesday, Wed. is WD, WB, Night on your own In Milwaukee, Thursday is the breed classes, banquet and silent auction, and Friday is the host club show. Silent auction to be held Tues, Wed, Thursday.
Maureen Blackwood joined the meeting at approx. 8:34 p.m.
BAER testing – last year there were 76 dogs tested in one day, there was a brief discussion on whether we should consider having a second day of BAER testing or not and whether or not there would be a room available to use on the second day.
Fletcher to send trophy inventory to Marcia Terry. Brewer to bring extra trophies to Terry in Aug. or Sept. Terry to call Carl Gomes asap regarding the Judges’ Education meeting.
Lengthy discussion regarding whether or not to have a Live Auction or replace it with a Silent Auction. Pros and cons of both events were discussed, keeping in mind that we have to guarantee the hotel at least $3500 in catering. Another possibility is to have light hor douvres at the Annual Meeting. Additional discussion on timing, scheduling, seminars, etc. Marcia Terry & Dane LaJoye to work on details.
Fred Comstock joined the meeting at 8:53 p.m.
Marcia Terry & Dane LaJoye left the meeting at 8:55 p.m.
Health Committee
Mary Miller & Maureen Blackwood were present to discuss the AKC Canine Health Foundation’s Donor Advisory Program. Money deposited into this account is completely controlled by the BTCA Board. It’s a 501c3, all donations are tax-deductible. CHF can not remove any money from the fund unless approved by the BTCA Board. Money in the fund can be moved into the hands of the CHF, which will be matched by the CHF and donated towards research of certain diseases (we only donated towards the research we want to support). Maureen Blackwood gave many details on how the fund works and noted that the fund has won top awards. More information can be found on the akc website (www.akc.org). It is the wish of the BTCA Health Committee that they put the money they have earned into this fund so they can easily donate towards selected research of their choice.
Mary Miller & Maureen Blackwood then left the meeting.
Breed Standard
Fred Comstock joined the meeting as the Liaison to the Breed Standard Committee and to report on the input he received from board members who had comments on the proposed breed standard changes. All board members were asked to send Comstock their comments on the proposed changes and only 6 responded. Based on those responses, Comstock recommends that we place a 2-year moratorium on any changes to the breed standard. Motion by Nix, that based on the information received from Comstock, that we dissolve the current Breed Standard Committee and place a 2-year moratorium on any possible changes to the breed standard, and that after 2 years the Board will decide if it would like to put a new Breed Standard Committee in place at that time, seconded by Jackson. Discussion. Fletcher called the motion, a vote was taken, 6-yes, 3-no. Motion approved. Terrill resigned her position on the board and hung up on the conference call. Brewer resigned her position on the board and hung up on the conference call. Both stated that a written letter of resignation would be forthcoming.
Board Reports
President - No report. McCollough looks forward to working with the entire board.
Vice President – No report. Amodei left the meeting at this point. The time was 9:30 p.m.
Corresponding Secretary – Letter from AKC with a list of nominees for the AKC Lifetime Achievement Awards. For conformation the board unanimously voted for Ed Biven.
Letter from Ken Roux regarding possible new competition called “Boston Terrier of the Year”. Fletcher to mail information to entire board so we can discuss at the next meeting.
Letter from Julie & Dan Haddy - the Parade of Titleholders rosette they ordered and paid for had their dog’s name spelled incorrectly on it. Calls to the Show Chair have gone unreturned and they would like to receive their rosette.
Letter from Alice & Fred Jackson – they had to leave the national early and were not able to pick up their Parade of Titleholders rosette. Calls to the Show Chair have gone unreturned and they would like to receive their rosette.
Peggy Jackson to order rosettes for the Haddys & Jacksons and mail to them.
Treasurer’s Report – Because the Show Committee requested a copy of the club’s tax status, Nix went to the IRS to obtain one and found out that because the club had not filed it’s 2004 & 2005 tax returns until Feb. 3, 2006, that the IRS has imposed a $3,315.05 penalty and was about to freeze our checking account and send us to collections on Sept. 2, 2007. Nix reported to the IRS (because he had to give them a reason why we did not file the taxes until too late) that the “previous treasurer was not familiar with the cut-off date”. Therefore, as long as the case is now being pursued, they would drop the 9/2/07 date until they look into the matter further. The IRS is to contact Nix with a status report and Nix will report back to the board.
Nix filed a 90-day extension to file our 2006 taxes and requested a copy of our 2005 tax return. Nix also noted that we can not file our 2006 taxes until we get the June 30, 2006 balance on the checking account.
Recording Secretary – Motion to approve the minutes of 6-19-07 as corrected by Jackson, seconded by Jett. Motion approved. Anaya reports that she mailed out the 2007 Membership directories to all members who did not pick one up at the 2007 national.
Anaya had to leave the meeting at this point due to an emergency. The time was 9:50 p.m.
Added by Joyce Fletcher:
According to the By-Laws, the books of the treasurer “shall be reviewed annually by a committee which shall be appointed by the Board of Directors at the time of the Annual Meeting. This Committee shall consist of three members in good standing……”. Since this was not accomplished at the Annual Board Meeting, a committee consisting of Linda Jett, Wanda Goodson, Roni Ealy and Richard Nix will audit the books within the next 60 days.
The next Board meeting will be held on October 16, 2007 EST.
A motion was made by Jackson to adjourn, seconded by Jett. Meeting adjourned at 10:10 pm EST.
New Members:
Mae White (MA); Brook Berth (WI); Kimberly Reed-Kollar (AZ); Sheryl & Eddie Garduna (MN); Ellie Bennett (VA); Kellie Misegadia (CO); Valerie Kaesemacher (CO); Hope Hamilton (GA); Cathy Schneble (NJ) Bill Dunning (MD); Aileen Montgomery (MD); Kathleen Farrell (MD); Michael Lawless (NV); Denice VanDriesen (PA); Ciindy Peterson (OR); Peg Gross (OH); Joan Webster (CA); Vera Kollar (IL); Michelle Carter (OK); Kimberley Bass (WA); Jami Mangum (LA); Barbara Waddell (NC); E.G. Waddell (NC); Beth Griner (MI); Marcia Terry (TX); Laurie Orr (MS); Ann Kennedy Clifton (ENG);
Respectfully submitted,
Melany Anaya and Joyce Fletcher
