March 30, 2006
President Comstock called the meeting to order at 8:12 p.m. (EST) by conference call. Present were: Fred Comstock, Melany Anaya, Joyce Fletcher, Marby Kelly, Deana Jones, Kathleen Brewer, Maxine Uzoff, Peggy Jackson, Ola Jean McCollough, and Alice Ochiai. Ann Sunday & Ellen Dresselhuis were absent
Board Reports
President – no report
Vice President – no report
Recording Secretary – Motion to approve the changed minutes of 1-31-06 by McCollough, seconded by Uzoff, motion approved. Anaya reports that ballots for the 2006 election were mailed to the membership by Feb. 20, as per the bylaws and that a letter with instructions plus a current roster was mailed to Rina Miller, who is counting the ballots. Anaya also reported that the membership roster was updated in February with the assistance of the Treasurer, Deana Jones. The current membership, including Affiliate Clubs, is currently at 515 members. Anaya received correspondence from AKC that they would like to have a copy of the roster in Excel format so they can compare (and verify) it to the advertisers on the breeder page of the AKC website who claim to be members of the BTCA. Anaya to provide current membership roster to AKC.
Corresponding Secretary – Fletcher received several pieces of correspondence that can wait until the meeting in Portland. She also received a card from Nancy Washburn thanking the BTCA for her lifetime membership.
Treasurer – Bank balance is $6,954.79, and includes monies from the General Fund, Health Committee, Perpetual Trophy, and Rescue (detailed report to be provided at the next meeting in Portland). Motion by McCollough to accept the Treasurer’s Report, seconded by Uzoff. Motion approved. Jones added that the report from CPA regarding review of last 2 years’ books was supposed to be included in the last Coast to Coast but was not. Fletcher added that this was mailed to the Coast to Coast Editor.
Charitable Trust Report – Jones reports that the Trustees of the Charitable Trust have agreed to loan money from the trust to pay for the hotel bill in Portland. Reminder from Jones regarding the Health Committee and that all monies collected go to the BTCA Treasurer. In addition all money collected via PayPal shall be transferred to the BTCA.
Unfinished Business – Membership Roster. Discussion on whether to include the bylaws in the next directory or not. Uzoff motion to exclude the bylaws from the membership directory, seconded by Brewer, 2 opposed, and 1 abstained, motion approved.
Show Chair - Brewer reports that we have 10 paid vendors, 40 people signed up for the Pat Hastings seminar, 70 banquet reservations, and 34 catalog ads. We also have a new Agility Trial Secretary, Elizabeth Wieland. Brief review of the schedule for the week in Portland.
New Business
Letter from BTCC. Fletcher reported that she received a letter from Charlotte Comstock, Pres. Of BTCC regarding securing a hotel site for the 2009 national and what the host club’s responsibility is vs. that of the BTCA. President Fred Comstock, having an obvious conflict of interest, recused himself and turned the meeting over to the next in line (VP Dresselhuis was absent from meeting) Recording Secretary Anaya, who led the discussion to completion. Motion by Fletcher, seconded by McCollough for the BTCA to not sign the contract with the hotel and to discuss further at the next meeting in Portland, motion approved. Comstock then joined the meeting again.
Annual Meeting- Motion by Jones to start the meeting on 4/9/06 at 10 a.m., seconded by Brewer, motion not carried. Motion by Fletcher to start the meeting on 4/9/06 at 9 a.m., seconded by Uzoff, motion approved. Jackson and Dresselhuis expected to not be in attendance at that meeting.
Copyrighting the Standard Motion by Fletcher for Uzoff & Dresselhuis to check the feasibility of having the breed standard copyrighted, McCollough seconded, motion approved.
Other
Janet Harner to end her term as Awards Committee Chair as she is no longer participating in the sport of dogs.
Motion to adjourn by McCollough, not approved.
Continued discussion regarding Charitable Trust, the Health Committee and their banking procedures & finances.
Motion to adjourn by McCollough. Approved. Meeting adjourned at 9:45 (EST).
Next meeting on Sunday, April 9, 2006 at 9:00 a.m. (PST), in Portland, OR.
Respectfully submitted,
Melany Anaya
