President Comstock called the meeting to order at 8:06 p.m. (EST). Present were: Fred Comstock, Melany Anaya, Joyce Fletcher, Marby Kelly, Kathleen Brewer, Peggy Jackson, Leana Terrill, Pat Kennedy, Richard Nix, Ann Sunday & Ola Jean McCollough. Lloyd Amodei was absent.
Board Reports
President – Comstock reports that he has mailed the entire board a timeline of annual events pertinent to BTCA business and will send a letter to the membership regarding same.
Vice President – no report
Recording Secretary – Motion by Fletcher to approve the minutes of 8/21/06, seconded by McCollough. Motion approved. Anaya reports that the 2006-2007 membership directory will be printed and distributed soon.
Corresponding Secretary – 15 applications for membership were received. All will be voted on via secret ballot.
Note from Brewer that the Hawkeye club will not be able to host the 2008 national and that we currently do not have a 2007 Obedience judge. Brief discussion on possible judges, Brewer to continue working on a solution.
Letter from Julia & Daniel Haddy and Fred & Alice Jackson regarding agility.
Email received from Norm Randall regarding making changes to already approved meeting minutes. It is not the BTCA policy to change approved minutes.
Treasurer’s Report – Nix reports that the club’s account balance is $25,221.96. Brief discussion on the Charitable Trust and
whether or not it’s being held in a Florida bank. It was thought that there was approx. $15,000 in the account. Nix
mentioned that a check, for the balance of the account, is on its way from Deana Jones, via Don Van Avery & Pat Schmitt, so
that Nix can be added as a Trustee to the account and Jones can be removed. It was also noted that Jones is gathering the
necessary documents to file the club’s taxes in mid-November.
Unfinished Business
Website Links – In regards to the links on the BTCA website that guide visitors to members’ personal websites, there
was a brief discussion on whether or not that would be considered “advertising puppies”, which is against BTCA policy. It
was felt that the links would be provided to any BTCA member for $1 per month. Motion by Sunday to charge $12 per year for
members to add their personal links on the BTCA website, starting Jan. 1. 2007. Seconded by Fletcher, motion approved.
Webmaster to collect fees, immediately disable the current links and add those links back as members pay their $12.
Committee Liaisons – Ways & Means Committee: Leana Terrill will be the new liaison to the Ways & Means Committee.
Rescue – Rescue fund accounting was briefly discussed. Jackson to meet with Kim Pennington, and report to the board at the next board meeting.
Election of new members – Comstock reminded the board that each board member needs to return the secret ballots in a timely fashion to the Corresponding Secretary, Joyce Fletcher. Discussion on 15 new applications received by Fletcher. Each board member to send Fletcher their secret ballot regarding each applicant.
Motion by McCollough to enter Executive Session, seconded by Sunday, motion approved. Brief Executive Session ensued. Motion by McCollough to end Executive session, seconded by Sunday.
New Business
AKC/Petland – AKC online letter states they’re doing away with the Petland contract, apparently the AKC delegates voted to rescind the contract. Motion by Brewer for Marby Kelly to write a letter to AKC regarding our opposition to the Petland contract IF the previous is not true. Seconded by McCollough, motion approved.
2007 show – Brewer reports that she needs a $300 check as a deposit for Domino to video the 2007 show. BTCA to pay for his room plus $300 expenses with a signed contract w/in 60 days. Video will be available in DVD or VHS format. Brewer also noted that we still need an OB/Rally judge. Application not sent to AKC yet, waiting to acquire OB/Rally judge but application will be sent at the end of the week regardless if a judge is hired or not. Closing date will be April 25, 2007. Iams seminar 6:00 Wednesday (pizza & beverages provided by Iams), OFA seminar at 7:30 Tuesday, Annual Meeting will be held on Wednesday 8 p.m. (EST), Thursday is the Cash Bar starting at 6:30, Auction at 7:00, Banquet on Friday. Regular judge is Jim Alexander. Sweeps judge is Beverly Staley. Possible agility match, but we will have no trial until at least 2008. Carolyn Gastley and her daughter Diane are interested in chairing an agility match. They offered to hold an A match in Virginia before the Dec. 12th deadline and then handle the agility trial in 2007. Motion by Sunday for agility to hold a match in VA and no agility trial being held at the 2007 national, the board to consider the AKC’s summary of our last agility trial, seconded by Fletcher. Motion approved.
2008 show – Brewer reports that the Hawkeye club can not host the 2008 show. Brewer to send a letter to the balance of the region to see if any of the affiliate clubs are interested in hosting. Possibility of holding the national at the Purina Farms facility in 2008 but it was noted that it would have to be outside and because of the possibility of rain, this is not an option.
Brief discussion on the Purina Farms new $1.8 million building that will open in 2009. Purina would offer all the equipment free of charge and would sponsor the show. It was noted that there will be a/c in the new building, day catering and a $5 per dog fee to use the building (approx. $1500 total, based on previous years’ entries), which is 1/3 of the cost of what BTCA paid for the ballroom in Portland in 2006. There would be space for all meetings but no banquet will be available, we’d have to have that at the host hotel. The site is approx. 40 minutes from the airport. There is a possibility of holding the national there for 2 years in a row (on a “trial basis”) so that it would save BTCA money, but the bylaws would need to be changed since they currently read that the national is “rotating”. It was suggested that we let the membership decide and that it would be on the agenda for the 2007 annual meeting.
2009 show – Brewer noted that no contract has been signed yet.
Nominating Committee – Kennedy reports that the committee is currently working together to put together a list of nominees.
Bylaws Committee – Fletcher reports that the committee is meeting monthly. Recommendations on changes will be provided to the board in early 2007.
Health Committee – Fletcher requests that CHF Grant #759 –Investigation of Antigenic Cause of Vaccine-Associated Allergic Reactions, be supported by the board. Motion by McCollough to write a letter to the Charitable Trust Trustees to support the grant in the amount of $3,500, seconded by Brewer. Motion approved. Deadline is 12/15/06 to report back to AKC.
Motion by Brewer to adjourn, motion approved. Meeting adjourned at 10:24 p.m. (EST).
Respectfully submitted,
Melany Anaya
