President McCollough called the meeting to order at 8:05 p.m. (EST). Present were: Ola Jeanne McCollough, Joyce Fletcher, Melany Anaya, Sharon Stoll, Linda Jett, Richard Nix, Peggy Jackson, Pat Kennedy, Kathleen Brewer, Leanna Terrill and AKC Delegate Marby Kelly. Lloyd Amodei was absent. Guests Marcia Terry and Carolyn Gastley joined the meeting briefly to discuss items pertaining to the 2008 National Specialty.
2008 National Specialty – Show Chair Marcia Terry, along with Carolyn Ghastley, joined the first part of the meeting to discuss the 2008 show. The OB/Rally/Agility judges have been secured, the agility trial has been approved and will begin at 9 a.m. The OB/Rally will begin at 1 p.m.. Gloria Shaver is the OB/Rally Show Sec’y, Diann Ghastley is the Agility Show Sec’y and Carolyn Ghastley is the Performance Show Chair.
Carolyn Ghastley asked for the board’s consideration in having a 50/50 raffle fundraiser to benefit the Performance events. Motion by Jackson to allow the performance committee to have a 50/50 raffle fundraiser. Seconded by Nix. Motion approved.
Marcia Terry suggested that in order to limit costs, the board consider including the show packet in the Coast to Coast and on the BTCA website instead of mailing it to individual members. It was also recommended that Affiliate Clubs receive one packet each to share with its members. Motion by Fletcher that in lieu of mailing out separate show packets to each member that we include the packet in the Coast to Coast and mail several out to each Affiliate Club. The motion was seconded by Jackson. Motion approved.
Regarding Domino Video, the company that has videotaped the national in the past, it was noted that in order for them to video our national in 2008 that we would need to guarantee that 40 full sets of videos be sold by March 1 or they will not video. It was recommended that the Show Committee try to find other videographers.
It was requested that Kathleen Brewer, the 2007 Show Chair, provide a complete 2007 show report to the board, to Marcia Terry (2008 Show Chair) and to the Coast to Coast for publication, and the report should include all expenditures and a list of comp rooms supplied by the hotel.
Marcia Terry & Carolyn Ghastley left the meeting at 8:50 p.m.
Board Reports
President - McCollough said the protocol for board meetings is that there are no interruptions, no t.v.’s on in the background and no outside noises so that we can all hear the teleconference. McCollough also stated that board meetings are not to be discussed until after the minutes are approved and that there be no board business on any of the online “groups” or “lists”.
Vice President – No report.
Recording Secretary – Motion to approve the minutes of 8-14-07 as corrected by Nix, seconded by Jett. Motion approved. Anaya reported that 34 members and 4 affiliate clubs were recently dropped from membership for non-payment of dues as per a letter from Nix. Fletcher to advise AKC that 3 of the affiliate clubs may no longer hold specialties (the 4th club, PACIFIC COAST BTC, is an AKC affiliate club and does not need to be a BTCA affiliate club in order to hold a specialty). Those clubs are: BOSTON TERRIER TEA PARTY, BTC OF SAN DIEGO COUNTY, ROCKY MOUNTAIN BTC. Anaya also reports that she is looking for a volunteer to donate 3-7 hours of their time doing data entry of the membership roster into an Excel spreadsheet.
Corresponding Secretary – Letter from Leanna Terrill rescinding her verbal resignation from the board at the 8/14/07 board meeting.
Letter from Kathleen Brewer rescinding her verbal resignation from the board at the 8/14/07 board meeting.
Letter from the Golden Gate BTC requesting the board’s consideration for them to host the 2010 national specialty. Fletcher to respond with a letter explaining that when the national is due to go back to that region that all affiliate clubs in that region will receive an invitation (via certified mail) to be considered. While on that topic, it was mentioned that if a club has an election of officers they need to inform the Recording Secretary so she can update the BTCA records so that all correspondence is received by each affiliate club in a timely fashion.
Letter from the Golden Gate BTC regarding the Meet-the-Breed booth at the Eukanuba show in Long Beach, CA. The GGBTC requests that the board do a yearly review to allow other affiliate clubs to participate. Fletcher to respond with a letter clarifying that the decorating of the booth is reviewed each year, not every 3-years as stated in the letter from GGBTC.
Letters from 3 individuals that were recently denied BTCA membership. Fletcher to send letter noting BTCA bylaws in regards to membership and membership denial.
Treasurer’s Report - The current balance is $42,954.50.
Nix reports that the perpetual trophies were recently appraised and found to be $7,000 underinsured. Motion by Brewer to increase the insurance on the perpetual trophies by $7,000, seconded by Kennedy. Motion approved.
Nix received a letter from the IRS waiving the 2004-2005 penalties of $3,100.00. The IRS also reported that they did not receive the 2006 taxes that Deana Jones said she mailed. Nix made a copy and resubmitted to the IRS who did sign for it when they received it. He also states that we have a 90-day extension to file the 2007 taxes and that they are now ready to file.
34 members and 4 affiliate clubs were dropped for non-payment of membership dues. Three additional members chose not to renew.
The Health Committee’s PayPal account money is now being deposited into the BTCA checking account under a separate identity on the statement.
Proposed new members – Fletcher asked that board members mail in their secret ballots asap.
Unfinished Business
AKC Outstanding Sportsman Award Program – Marby Kelly noted that this is a new AKC program and that the first medallion arrived in April and was given to Dot Truman. Ideas on how to handle the award in the future was tabled until the next board meeting. Kelly also reported that she attended an AKC delegate’s meeting in Sept. and sent a report to be printed in the next Coast to Coast.
Charitable Trust - No report has been provided by any of the Trustees in several years, the exact amount in the account is unknown, even the exact bank the money is being held in is unknown. Because of these uncertainties Fletcher made the motion to transfer the money in the Charitable Trust to the AKC Donor Participation Fund, seconded by Stoll. Discussion ensued. Brewer noted that she is a new Trustee on the account, that the balance is currently $16,000. She continued that there has been no income to the trust in 2 years, there has been no recent activity on the account, that she does not see the trust dissolving and that the money will just sit there and accumulate interest. Motion approved 7-2. The votes were as follows: YES – Anaya, Nix, Fletcher, Terrill, Jackson, Jett, Stoll. NO – Brewer, Kennedy. Fletcher to send a letter to the CT Trustees requesting the money be transferred to the AKC Donor Participation Fund and that Maureen Blackwood of the BTCA Health Committee assist in the transfer if needed.
Boston Terrier of the Year - Tabled until the next meeting.
Affiliate Club use of BTCA Logo – The Cincinnati club requested the use of the BTCA logo for distribution of an old specialty video. Motion by Fletcher to allow the use of the BTCA logo for the video, seconded by Jackson. Motion approved.
New Business
Nominating Committee – McCollough asked Stoll to Chair the committee and select 2 additional members plus 2 alternates. Anaya asked that nominations be sent to her by Dec. 1, 2007.
Perpetual Trophies – Tabled until the next meeting.
Protocol – Accepting Resumes – Anaya reports that she does not read or edit the resumes of those candidates running for office before she mails them to the membership and therefore does not want to be held responsible for their content. The board agreed and McCollough offered to write a small article in the Coast to Coast regarding this matter prior to resumes being submitted.
New Members: Debra Brigham (NY); Maria del Rocio Saavedra (Brazil); Joan Van Arken (AZ); Nancy & Thomas Paget (MN); Layna Scheunemann (UT); Bruce Trethaway (OH); Dr. David M. Ford (TX); Esther Tyler (CT)
The next Board meeting will be held on December 11, 2007 at 8:00 EST.
A motion was made by Jett to adjourn, seconded by Jackson. Meeting adjourned at 10:22 pm EST.
Respectfully submitted,
Melany Anaya
BTCA Recording Secretary
