President Comstock called the meeting to order at 8:00 p.m. (EST). Present were: Joyce Fletcher, Kathleen Brewer, Fred Comstock, Richard Nix, Ann Sunday, Ola Jeanne McCollough, Leana Terrill, Pat Kennedy, Peggy Jackson & Sharon Stoll. Lloyd Amodei, Melany Anaya, Marby Kelly and Linda Jett were absent.
The new 2008 Show Secretary, Marcia Terry joined the first part of the meeting joined by Dane LaJoye and Deb Chvilicek. The following information was shared with the Board.
The 2008 National Specialty will be held on Tuesday, Wednesday & Thursday, May 20, 21, 22, 2008 in Milwaukee, WI at the Four Points by Sheraton Hotel. The host club is the Boston Terrier Club of Milwaukee and their show will be held on Friday, May 23, 2008. The Boston Terrier Club of Greater Cincinnati is giving up one of their show days in order to make this happen. Therefore, it was emphasized that we should promote the Cincinnati Specialty, which will be held on Saturday, May 24, 2008 and will be judged by Carl Gomes. This show will be followed by two all breed shows.
Dane discussed the proposed contract with the Four Points by Sheraton as follows. We will need to guarantee 55 rooms per night and will have to meet 80% and then we will get a room rate of $89 per night plus taxes. There will be a one-time fee of $1,500 for the show room, which includes everything, all tables, etc. There will be a maximum of four dogs per room with a $50 per room deposit for dogs of which $25 will be refunded if everything is in order. RV parking is $20 per vehicle per stay (there are no hook-ups). We will have to guarantee $3,500 in catering fees, which will include the banquet, snacks, and food for the judge’s seminar. There is 10,200 sq. ft. of ballroom space. We will have to cover the carpet with mats. There is no extra charge to the club for tables. However, vendors will have to pay $15 per table.
All reservations should be made by May 1, 2008. We receive one comp room for every 50 rooms we rent. Banquet: The cost of the banquet is a maximum of $35, which includes the main course, soup and salad or appetizer and salad.
Marcia Terry asked Dane to be the assistant Chair for 2008 and Dane accepted. Fletcher made a motion that all show committee chairs (now and in the future) should be a member in good standing with the BTCA. Seconded by McCollough. Motion approved. Fletcher will send all paperwork she received from AKC to Marcia Terry. Brewer made a motion that Terry attend the AKC seminar being held on July 19, 07 in Houston in conjunction with Reliance Shows relative to putting on shows. Sunday seconded. Motion Approved. A discussion was held relative to whether or not to have agility at the 2008 National. Terry and Deb to contact Carolyn Gastley of New England. Motion by Jackson to form a Performance Committee and have agility in 2008, seconded by McCollough, motion approved. Marcia Terry and Dane LaJoye will attend the first part of every Board Meeting from now until the 2008 National Specialty show. At this point, Terry and LaJoye were excused from the meeting.
Board Reports
President Comstock thanked the Board for working with him for the last several years.
Vice President & Recording Secretary – No reports.
Corresponding Secretary – Fletcher reported that she had received all the paperwork from AKC and that the 2007 National is officially closed. She also reminded people to please return their ballots for new members. We must have at least 8 responses.
Treasurer’s Report – There was a lengthy discussion about the hotel bill from the Drawbridge Inn. There were two specific charges that Brewer was asked to check with the hotel – one for $115.82 and one for $222.12. Nix reported that there was current $40,129.73 in the treasury.
Unfinished Business
The breed standard being the first order of unfinished business, Fletcher made a proposal that Fred Comstock serve as Board liaison to the current Breed Standard Committee effective July 1, 2007 and that all Board members put their input in writing which would include their rationale for their input and send this to Fred Comstock no later than August 1, 2007. Fred would then gather all the data and organize into one proposal and get back to the Board by August 15, 2007. This motion was seconded by Jackson. Approved.
Charitable Trust – A discussion was held regarding the letter that Nix wrote resigning from the Charitable Trust as a Trustee (reason being is that his input was ignored and his integrity was challenged). Comstock to write a letter to the current CT Trustees (VanAvery and Schmitt) to once again ask them to get back to the Board with their guidelines for dispersing money from the CT and also to ask for any other concerns and to get clarity as to why funds were not transferred to treasurer at the beginning of the new treasurer’s term. Also, if the current CT document has again been changed, the Board needs a copy of same. In addition, the Board needs to know when they will receive a financial report from the CT trustees. If these questions cannot be resolved to the satisfaction of the CT trustees and the BTCA Board, the BTCA Board will take steps to move forward.
New Members
The following people have been approved as new members of the BTCA Jaana Kolehmainen – Finland; Charlene Perisho – WI; Dr. Harold Zweighaft – NY; Michael Kelley – NY; Rebecca Zaun – OH; Kimberley Bass – WA.
New Business
Show Chair Book – Brewer sent via e-mail information she put together relative to putting on a National Show. There were several area omitted that she will furnish later.
Venue for 2009 National – The 2009 National will be held in New England, however, final plans have not been determined.
The next Board Meeting will be held on August 21, 2007 at 8:00 p.m. EST.
Motion to adjourn by Nix; seconded by McCollough; meeting adjourned at 9:45 p.m.
Respectfully submitted,
Joyce J. Fletcher
Corresponding Secretary
As of this writing, the next meeting has been changed to August 14, 2007 at 8:00 p.m. EST.
