President Comstock called the meeting to order at 9:24 a.m. (PST). Present were: Fred Comstock, Melany Anaya, Joyce Fletcher, Marby Kelly, Deana Jones, Kathleen Brewer, Maxine Uzoff, Peggy Jackson, Ola Jean McCollough, Alice Ochiai, and Ann Sunday. Peggy Jackson was present via conference call until approx. 3:00 p.m. (PST). Ellen Dresselhuis was absent.
Board Reports
President – Comstock asked the board to stick to the business at hand and to help establish and foster trust with the membership. Comstock reports that the BTCA is in good standing with the Commonwealth of MA and that they need a list of new officers and an annual report by November 15, 2006.
Vice President – no report
Corresponding Secretary – Fletcher asked if those who had paid to attend the Pat Hastings seminar later that afternoon would forgo the seminar (and get a full refund) so that the board could meet the entire day (as opposed to only having a morning session) and recess no later than 5:00 p.m. (PST). Those who pre-paid agreed, Jones to issue refunds to those board members who had already paid.
Fletcher reported on several pieces of correspondence that she received:
Letter from Byron Elder, the Affiliate Club Chair re the Meet the Breed booth. The budget was $300 for the booth, Elder reports they spent $127.12.
Letter from AKC regarding lifetime achievement award nominations. McCollough motioned to nominate Leonard Myers in the conformation category, seconded by Uzoff. Motion approved, one opposed. Motion by Sunday to nominate Kathryn Currier for the Companion/Performance award, seconded by Fletcher. Motion approved.
Letter from AKC regarding medallions for the Eukanuba show on Dec. 2 & 3 in Long Beach, CA. Motion by Brewer to spend $75 to provide a set of medallions, seconded by Sunday, motion approved. It was noted that the Pasadena Club would be in charge of the Meet the Breed booth at this show.
Letter from AKC asking if we’d like to advertise in the catalog for the Long Beach, CA show. Motion by Jones to not advertise, seconded by Brewer, motion approved.
Letter and request from AKC to provide them with the names of the new officers (after the election results are read).
Email received by Anaya from Drs. Foster & Smith (vendor) to provide a breed profile for their website and catalog. Fletcher motion for Anaya to ask them to contact our Corresponding Secretary via U.S. mail with that request, as is common business practice with BTCA, seconded by McCollough, motion approved.
Recording Secretary – Motion to approve the corrected minutes of 3-30-06 (which neither Dresselhuis nor Jackson had viewed) by McCollough, seconded by Jones, motion approved. Anaya reports that the 2006 membership directory has been printed and will be available for distribution at the national and must be signed for by the member themselves, a spouse or other family member. Directories are not available for pick up by anyone else. All others will be mailed via U.S. mail after the national.
Treasurer – Jones reports that income between January and March, 2006 was $10,161.00, and that expenses during that same time period were $18,306.02. Unofficial account balance is $6,954.79.
Unfinished business –
Breed Standard. The Board was to review recommended changes to breed standard by the Breed Standard Committee. This was due to the Board by December, 2005. Recommended changes not received from the Breed Standard Committee and neither was an annual committee report received by the Board.
A discussion was initiated by McCollough that the Board consider the original charter to the Breed Standard committee of changing the color only. After much discussion, Jones called for the motion. Jackson motion to change the breed standard’s color section by adding “red or any other color” to existing color disqualifications. Seconded by McCollough. This motion was passed by a positive vote of all in attendance. It was recommended that this be brought up at the annual meeting that “we will begin the process” of changing the breed standard as quoted above to obtain the members endorsement of our actions before sending the recommendation to AKC and then to the membership to vote on. The BTCA needs to move on this as soon as practical since there is an apparent infringement by the UKC and CKC to use our breed standard.
Brief recess.
Show Chair. 2006 show: Local TV show “Good Morning Portland” will be here Tuesday morning to video “live” for their show. An AKC rep will be here this week.
Show Chair. 2007 show: Sweeps Judge is Beverly Staley and Jim Alexander is the Conformation Judge, pending AKC approval. Discussion regarding judges’ selection and the possibility of letting the host/affiliate club submit names for judges for the performance, agility, obedience and rally judges, within a specified radius. Motion by Fletcher to let the host/affiliate club submit names of judges for performance, agility, obedience and rally judges, seconded by Sunday. Motion called by Jones, motion approved.
Motion by Uzoff to commence with the 2008 show, to allow affiliate clubs to submit names of performance judges only, seconded by McCollough, motion approved.
Brewer asked that we consider holding agility & rally outside on Monday. Motion by Fletcher to hold agility & rally outside on Monday, May 21, 2007, seconded by Jackson. Motion approved. Tuesday May 22nd is the host club’s show, Wed. – Fri. is the national followed by a second host show on Sat. May 26, 2007.Motion by Fletcher to hold board meeting Monday May, 21st 2007 at 8 a.m., seconded by McCollough. Motion approved.
2008 show. Hotel contract signed by Ellen Dresselhuis, to be held at the Crowne Plaza Hotel in Cedar Rapids, IA.
Judge’s Selection Chair. Motion by Fletcher that Ola Jean McCollough be the Judge’s Selection Chair for the 2008 national specialty. Seconded by Uzoff. Motion approved. Jones motion that all conformation judges must be fully licensed (not provisional) for a minimum of 5 years prior to judging. Seconded by Fletcher. Motion approved.
2009 show. Show will be held in the Northeast, possibly by the Connecticut club. Fletcher motion to table until the July meeting. Motion rescinded. Brief recess. Guests Don Van Avery and Charlotte Comstock from the Connecticut club joined the meeting. Fred Comstock excused himself but remained in the discussion as a member of the Connecticut club. Fletcher acted as Presiding Officer while Comstock was excused. Charlotte Comstock explained that her club felt as though the BTCA had not approved the Connecticut club as the “host club” for the 2009 show but that the show chair had sent “instructions” to the Connecticut club as to what their duties would be for the show. Connecticut club wants reassurance that their club and the BTCA can work as a “team”.
Proposal for a new committee to come up with criteria for the host club to work with the BTCA Show Chair. Suggest going back 3-4 years and talking with previous host clubs for suggestions on what worked and what didn’t and use that information for building a guideline to follow for all upcoming shows.
Fred Comstock motioned that the host club Show Chair should be the Show Site coordinator and will work with the BTCA Show Chair, seconded by McCollough. Motion amended that the Show Site Coordinator be required to work with the Show Chair before any contracts are signed, motion rescinded. Motion by Fred Comstock that the Show Chair or appointed Show Coordinator will work with the host club representative in all matters pertaining to the show. Seconded by McCollough. Motion approved.
Seminar. Ann McCammon joined the meeting to explain that Pat Hastings, who was giving a seminar down the hall, wanted to know where the profits of her seminar would be designated. Motion by Jones that the profits from the seminar be credited to Education, Seconded by McCollough. Motion approved.
Brief recess for lunch.
Meeting resumed and Fred Comstock returned to preside over the meeting from Fletcher.
Rescue. In regards to money donated from BTCA to Rescue for the purpose of being used towards rescuing boston terriers in the aftermath of Hurricane Katrina, as per the approved board meeting minutes of 9-20-05, the minutes specify “donation towards boston terriers rescue efforts in Louisiana”. Jackson to contact Kim Pennington, BTCA Rescue Co-Chair, to clarify why BTCA have receipts for dogs that are not from LA, and are they all boston terriers or not? Jackson to report back to the board. Money not used so far should be returned to BTCA.
New Business
Budgets. Treasurer provided Income Statements to all board members. Brief Review and discussion. It was decided that the following committees would have the following budgets:
Website $95.40
Conformation Awards $200
Medallions $450
Rescue $500
Membership $600
Performance Awards $25
2007 Show $28,000
Affiliate Club Liaison $100
Newsletter $4800
Archivist/Perpetual Trophy $1500
Health $4000
Continuing Education $200
Ways & Means $1500
Jr. Showmanship $25
Breed Standard Revision $500
President $100
VP $100
Recording Sect’y $1500
Corresponding Sect’y $1500
Board of Directors $2000
Gazette 0
Treasurer $1500
Coast to Coast. Currently costing $2.38 per copy. The board reviewed the most recent copy and noted that although most are happy with the current overall quality, some recommendations for improvement to be provided to the Coast to Coast Editor via liaison Uzoff. Jones has received calls that only one person in a household is receiving a “Coast” even though everyone pays the same amount of dues. Comstock stated that every member is to receive a copy of the “Coast”. Comstock also assured Jones that the CPA’s review of the treasurer’s books would be in the next Coast.
Judges’ Education. Uzoff motion that BTCA charge $10 per person for judges’ seminar materials. Seconded by Jones. Motion approved.
Dues. Brewer motioned to increase dues to $40 per person, effective in 2007, to cover expenses. Jones seconded. Motion approved, one opposed.
Bylaws. Fletcher made a motion to create a new Bylaws Committee, seconded by McCollough. Motion approved. Motion by Uzoff to have Fletcher Chair the Bylaws committee, seconded by McCollough, Motion approved.
Discussion of Chairs followed:
Rescue Committee. Motion by Brewer for Kim Pennington to replace Susan Hunter as the Rescue Chair, seconded by Uzoff. Motion approved.
Health Committee. Motion by Uzoff for checks to be made payable to BTCA, seconded by Brewer. Call for vote, 5 in favor, 3 opposed. Motion approved.
Request for labels. Motion by Anaya to supply each Affiliate club one set of mailing labels per fiscal year without charge, seconded by Uzoff, motion approved.
Lifetime Membership. Motion by Sunday to nominate Edna Swift as a lifetime member, seconded by McCollough. Motion approved to send to the membership for vote.
Motion by Uzoff to nominate Alice & Mary Ochiai as lifetime members, seconded by Sunday. Motion approved to send to the membership for vote.
Motion by McCollough to nominate Marby Kelly as a lifetime member, seconded by Uzoff. Motion approved to send to the membership for vote.
Patella Research. Kathleen motion to send patella grant, McCollough seconded. Motion approved.
Meeting recessed at 5:15 p.m. (PST).
Meeting resumed on 4/13/06 at 6:00 p.m. (PST)
New members voted in: Bryan Craven (IA); Linda Mitcham (CA); Mary Pat Law (IL); Gerald Hagstrom (WI); Mary Ingles (CA); Phyllis Kahler (IA); George Hollingsworth (PA); Rachel Susie Ashby (MD); Sharon Norman (MI); Daniel Numau (NV); Candace Sands-Winter (OR); Wendy Willyard (OR);
Motion to adjourn by McCollough. Meeting adjourned at 6:17 p.m. (PST).
Respectfully submitted,
Melany Anaya
