CURRENT APPROVED MINUTES
   
BOARD OF DIRECTORS MEETING
BOSTON TERRIER CLUB OF AMERICA, INC.
July,10 2006  

President Comstock called the meeting to order at 8:06 p.m. (EST). Present were: Fred Comstock, Melany Anaya, Joyce Fletcher, Marby Kelly, Kathleen Brewer, Peggy Jackson, Ola Jean McCollough, Leana Terrill, Pat Kennedy, Lloyd Amodei, Richard Nix and Ann Sunday.

Board Reports
President - Comstock asked the board to stick to the business at hand. Reminder to the board to put personalities aside and remember that the purpose of the board is to promote the boston terrier and act in the best interest of the breed.

Vice President - no report

Recording Secretary - Anaya reports that the 2006 membership directory has been mailed to those members who were not in attendance at the national. Anaya also mentioned that the membership should know that the paper/printing and handling of the new directory was donated by a BTCA member. BTCA only paid for mailing the directory to the members. The directory is considered an "interim" directory until the regular directory can be printed in October 2006.

Motion by Brewer to approve the minutes of 4-9-06 as corrected, seconded by Sunday. Motion approved.

Corresponding Secretary - Fletcher made a proposal that (due to special circumstances) we act on all correspondence as it is read vs. waiting until new business so as not to lose anything in our process since we had a lot of very important correspondence. Comstock asked if anyone was opposed and the board agreed.

Letter of charges against two members of the BTCA were received and read to the board. Since the By-Laws as noted in "Article VI, Section 2. Charges" were not followed, these charged were dismissed and Fletcher will write a letter to the complainant.

Fletcher referenced a letter sent to the entire membership from Deana Jones. This letter was sent on BTCA letterhead and was not authorized by the Board. In addition as per the Board Meeting in Houston in 2005, authorization is needed for expenses over $500. Motion by Jackson to ask Jones for reimbursement, seconded by Fletcher. After a brief discussion, Fletcher called for the motion. The following Board members voted yes to the motion: Jackson, Fletcher, Sunday, Anaya, McCollough. The following Board members voted no to the motion: Nix, Amodei, Kennedy, Terrill, Brewer. Due to a tie, President Comstock voted no. Motion not approved.

Letter received from Deana Jones regarding Richard Nix opening a checking account for BTCA prior to him taking office. Fletcher to write letter to Jones and assure her that the board will not hold her responsible for anything to do with the new account.

Thank you letter received from Mary & Alice Ochiai thanking the BTCA for their lifetime membership. Also included was a donation check, payable to the BTCA, designated for the Charitable Trust.

Fletcher mentioned that a copy of Form TX from the US Copyright Office was received from Uzoff with a note stating that the original was sent to Deana Jones on May 16, 2006. Jones is to send a check (amount unknown) with the original Form TX to complete the filing process. Fletcher will check with Jones to make sure this check has been sent.

Letter from AKC regarding lifetime achievement award nominations. Tabled until next board meeting.

Letter from AKC regarding archives and preserving the Boston Terrier history. Motion by McCollough to ask Richard Craven to respond to the letter, seconded by Sunday. Motion approved.

Fletcher reminded the Board of the letter that was sent to all Board members from Dorothy Welsh regarding the proposed breed standard changes for which Fletcher will send a response.

Letter from Maxine Uzoff regarding proposed breed standard changes. At that time Norm Randall and Karen Milham of the Breed Standard Revision Committee joined the meeting to discuss the proposed breed standard changes that their committee has been working on. Randall gave an extensive history about how the committee came to be and what they have been working on over the last several years. There were many questions from the board and a lengthy discussion. Fletcher asked the following question "Norm, the Board did not approve the mailing you did relative to changes to the proposed standard. Why didn't you, Norm, ask the Board for approval"? His response was "I didn't think it was necessary". In addition, all were reminded that the vote on the breed standard changes at the annual meeting in Portland was based on the fact that the board did not have a report from the Breed Standard Revision Committee at that time. Discussion on what options we have at this point and what is in the best interest of the breed. Motion by Brewer to send the color issue out to AKC, as per the annual meeting, and to include the proposed breed standard revisions as presented to the board on 7/10/06. Motion seconded by Sunday. Motion approved.

Letter from AKC regarding the agility trials in Portland in April 2006 and in Ohio May 26-29, 2006. Letter explains that because of the many violations in the Agility Field Representative's report, the BTCA will not be able to hold another agility trial until at least one Plan A Sanctioned Agility Match demonstrates, to their satisfaction, that BTCA can run a smooth functioning agility trial that meets all of the AKC requirements. Brief discussion on what is the best course of action for future events as this has been an ongoing problem at previous trials, not just in recent years.. Motion by McCollough to not have an agility trial in 2007 until we can prepare for and afford it. Board to discuss with agility people to see if anyone is interested in working agility trials. Seconded by Brewer, motion approved. .

Treasurer's Report - Nix reports that he has opened a checking account for BTCA and as of July 1 has only made deposits to that account. Nix also asked if members that were recently dropped for non-payment of dues should re-apply for membership or could they pay their back-dues and be reinstated. Motion by Brewer that members who have been dropped and are willing to catch up on back dues will be reinstated. Seconded by Jackson. Motion approved.

New business
Review of books - As per the By-laws, the treasurer's books are to be reviewed annually by a committee which shall be appointed by the Board of Directors. This committee will be headed by Peggy Jackson & Richard Nix, and Roni Ely will be asked if she's interested in participating. The books will be reviewed after July 31, 2006 and a report from the committee is due by 9/1/06.

Coast to Coast Editor - Regarding Editor's new job description, Brewer does not agree with "will be published if liaison doesn't approve by (certain date)". It was felt that the liaison should respond within 3 days of the final draft being sent to them. Fletcher to sit as the Coast to Coast liaison for at least 2 more issues. Motion by McCollough to approve the job description as changed. Seconded by Jackson. Motion approved. Motion by McCollough for Fletcher to sit as the temporary liaison for the next 2 issues. Seconded by Jackson, motion approved.

Awards Chairman - Janet Harner still seated as the Awards Chairman, there was previously a miscommunication and contrary information was distributed.

Club Historian - Pat Stone resigning.

New members voted into membership via secret ballot: Peggy Cooper (ID); Mary Lynne Clark (WA); Cathy Jones (WA); Marlene Doherr (IL); AnnMarie Knudsen (CA); Donna Johnson Jensen (MT); Monica Rindlisbaker (ID); Victoria Wilt (MD);

Next meeting August 21, 2006 at 8 p.m. (EST).

Motion by McCollough to adjourn, seconded by Amodei. Meeting adjourned at 11:02 p.m. (EST).

Respectfully submitted,
Melany Anaya