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APPROVED MINUTES BOARD OF DIRECTORS MEETINGPresident Ola Jeanne McCollough called the meeting to order at 8:09 p.m. (EST). Present were Ola Jeanne McCollough, Melany Anaya, Sharon Stoll, Linda Jett, Richard Nix, Peggy Jackson, Carolyn Gastley, Dane LaJoye, Joyce Fletcher, Marby Kelly and Dick Wiest. Maureen Blackwood was absent. Board Reports President - no report Vice President – no report Recording Secretary – Motion by Fletcher to approve the minutes of 9-18-08 as corrected, seconded by LaJoye. Motion approved. Motion by Fletcher to approve the minutes of 12-2-08 as corrected, seconded by LaJoye. Motion approved. Anaya reports that she mailed the slate of nominees for the 2009-2011 term to the membership on January 1, 2009. Additional nominations are due by February 1, 2009 and if any are received the ballot will be mailed by Feb. 20, as per the bylaws. As of this date there are no additional nominations from the floor. Treasurer’s Report - The balance as of 1/20/09 is $61,168.20. Unfinished Business Website – Anaya reports that extensive work has been done on the new BTCA website, including researching the old site and transferring some pages to the new site and making decisions on what new pages will be added. The website committee has been working on writing and proofing new text for the new pages. Linda Jett donated $200 for a Flash Player to be added to the site so that a slide show will appear on the main page. Lisa LaMere has offered to donate photos for the slide show and has asked that her name be mentioned on the site that the photos are from her personal library. Anaya reported that the site is due to be revealed approx. February 1 but that it continues to be a work in progress and will take several more months to complete. New pages will include ones dedicated to: Futurity, BT of the Year, Conformation, Obedience, National Specialty, and several other new pages. A “members only” section will be added as soon as the entire site is complete. Anaya needs members who are versed in OB & Performance to assist her with the new web pages dedicated to each topic. Julie Haddy and Sue Herber’s names were mentioned and Anaya will contact each to see if they are interested in constructing the new pages. An updated President’s message is needed for the new site, McCollough to submit asap. Anaya asked the board’s permission to use the Purina Parent Club Partnership logo on the site and the board agreed. Lastly, there was question about the Rescue page and the list of 30+ rescue organizations that are listed on the page. Not all of these groups are known to the BTCA and Anaya expressed concern about liability to the BTCA. Jackson to work with Rescue Chair Kim Pennington to make a list of Affiliate Clubs that participate in Rescue and only list those names and contacts on the BTCA Rescue page. No other outside rescue groups will be listed and in the meantime only Pennington’s name and contact info will appear. AKC Breed Realignment – Kelly contacted AKC about the BTCA Board’s concerns about poodles not being a “companion” breed and AKC will discuss at their next meeting on March 10, 2009. Kelly will be in attendance at that meeting. <Jett left the meeting at 8:52 p.m.>. BTCA board recommends that AKC table any decisions until further investigation can be done. BTCA members are encouraged to keep the pressure on AKC and to discuss at shows with others who will do the same. Kelly to bring report of the 3/10/09 meeting to the next BTCA Board meeting and encouraged members to email her any ideas they might have. 2010 National Specialty – A site has been secured in Atlanta, LaJoye to call hotel to discuss. It was noted that the ballroom is smaller than recommended but that the Bulldog and Afghan clubs have held their national specialties there and the size of the ballroom was not a concern. Motion by LaJoye to award the national to the Atlanta Club, seconded by Jackson. Motion approved. Executive session occurred between 9:10-9:15 p.m. Brief discussion regarding possible judges followed by Anaya recommending we table until the next meeting so that everyone have time to gather ideas for possible judges. New Business Agenda for Annual Board meeting – Discussion on who would be in attendance and what date/time would be best. The meeting will be held on the Sunday before the show and will begin at 10:00 a.m. Jackson and Gastley will not be in attendance but will conference call in at their own expense. Jackson to ask Fred Comstock if they may borrow his speakerphone. LaJoye or Marcia Terry to reserve conference room. Anaya and Wiest will not be in attendance. Committees – LaJoye to send letters to current committee chairs to remind them to submit their committee reports by February 15, 2009 and to see if they are interested in retaining their position for the next fiscal year. The board will make the final decision on those positions at the annual board meeting. In regards to committee report booklets to be distributed at the Annual Meeting, it was agreed that 100 booklets should suffice. LaJoye responsible for taking roll at Annual Meeting. Frequency of Board Meetings – Because of the high costs of conference calls, Fletcher suggested scheduling meetings four times per year with the option to add additional meetings if needed. Further discussion and a decision were tabled until the next board meeting. It was also suggested that we publish the dates ahead of time so that the membership can give their input before the meetings take place. Brief discussion regarding expediting approved meeting minutes to the membership and one idea was to only print the Coast to Coast after a meeting where a new set of meeting minutes would be approved and be available for immediate release to the membership. Committee Reports – February 15th is the deadline for all committee reports to be received by LaJoye. Kelly to have until after the AKC March 10 meeting to send in her report. Rescue – covered in the Website Report above. Update of Proposed Officers – Covered in Recording Secretary report above. Proposed Video – One member had suggested making a video of famous bostons and that the proceeds would go to BTCA or the BTCA Health Committee. The board decided that because the BTCA already has 2 new events this year (Futurity and BT of the Year) that the board take the suggestion under advisement and possibly consider the idea at a future date. New member applications – 6 applications were received. Discussion regarding extra costs of mailing the Coast to Coast to foreign members and the possibility of only offering it via email to those members. Proposal to increase dues for foreign members tabled until next meeting. C2C – Fletcher reports that there is a new postal law regarding change of address regulations. The BTCA can save $75 for each issue of the C2C if they add “addressee or current occupant” to each newsletter. Brief discussion that it might now work for BTCA to do this. Topic tabled until next board meeting. Fletcher motion to increase cost of an ad in the C2C from $40 to $50 and that no personal ads will be placed on the front, back or inside covers. Brief discussion. Fletcher withdrew her motion and the discussion is tabled until the next board meeting. Nix noted that the newsletter must be mailed via 1st class mail and to be sure that the editor knows. BT OF THE YEAR UPDATE: - Invitations have been mailed 1/17/2009 ( some double checking is now being done to assure accuracy) -per Janet Harner, Eukanuba has donated a year supply of food to the winner and will have goodie bags for all participants -Brook has the evening pamphlet set up and is ready for the individuals that are entered to send pictures and bio of their dog. -ribbons are ordered and will be shipped in 2-3 weeks -futurity is moving right along and on schedule -who ever is setting up the premium list please make sure that the rules to this event are included in the premium per AKC guidelines. New Members - Tarja Hyvarinen (Finland); Christine Graham (IN); Charity Robinette (MI); Cathy Stover-Gomez (CO); Janne Simonsen (Norway); Jeanne Hinton-Maurer (OH); WELCOME!!!! A motion was made by Nix to adjourn. Meeting adjourned at 10:08 p.m. (EST).
Respectfully submitted,
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